Executive Assistant
About the Role
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Our client, an investment firm located in Midtown West, is seeking a Temporary-to-Permanent Executive Assistant who is also comfortable taking on general office coordination responsibilities. They are looking for someone to start as soon as possible. This is a hybrid position, with four days onsite and one day working remotely. Hours are 9:00 AM to 6:00 PM, with flexibility to be responsive after hours as needed. Compensation is up to $100K, depending on experience.
Responsibilities:
- Calendar management and scheduling
- Proactively review calendars and help maximize the executives’ time
- Book reservations
- Coordinate travel while remaining mindful of different time zones
- Provide administrative support to Colin, Tom, and Jeff
- Assist with potential project management needs
- Handle general office duties
- Schedule visitors and coordinate with security
- Maintain office snacks and supplies
- Assist with dishwasher and general office upkeep
- Support basic office functionality
- Provide administrative coverage for the NYC office head and Managing Directors
Qualifications:
- 5+ years of relevant administrative experience
- Experience managing busy calendars and scheduling
- Strong organizational skills with the ability to support three busy executives
- Proactive approach and ability to anticipate needs
- Comfortable coordinating travel across different time zones
- Able to adapt to frequently changing schedules
- Comfortable remaining responsive after hours when needed, including when executives are traveling
- Willingness to assist with both executive support and general office responsibilities
A1480681NY-Temp_1793810733
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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