Temporary Executive Assistant

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Our client, a global private markets investment management firm, is seeking a Temporary Executive Assistant for an approximately three-month assignment. This full-time role pays $43 per hour and follows a hybrid schedule with four days onsite and one day remote in Boston, Massachusetts. The schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m. The Executive Assistant will provide high-level administrative support to senior leaders, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and team event planning. The ideal candidate is a highly organized, adaptable self-starter with 5 to 8 years of executive administrative experience in investment management, financial services, or a similarly professional industry.

Key Responsibilities

• Manage and maintain complex calendars for senior leaders, proactively resolving scheduling conflicts and adjusting priorities as needed.
• Plan and coordinate virtual and in-person meetings with internal and external participants across multiple geographies and time zones.
• Arrange domestic and international travel and manage last-minute itinerary changes when necessary.
• Prepare accurate and timely expense reports and collaborate with other Executive Administrative professionals to reconcile shared travel expenses.
• Support the planning and execution of team events designed to foster collaboration and inclusion.
• Communicate professionally and confidently with colleagues and stakeholders at all organizational levels.
• Balance multiple responsibilities while adapting to shifting priorities in a fast-paced, team-oriented environment.

Candidate Qualifications

• Five to eight years of executive assistant or administrative experience, preferably within investment management, financial services, or a similarly professional industry.
• Bachelor’s degree or equivalent professional experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Exceptional organizational, prioritization, and time management abilities.
• Proven experience coordinating complex travel arrangements and responding effectively to last-minute changes.
• Strong attention to detail and a commitment to accurate, high-quality execution.
• Self-directed and motivated, with the ability to work independently and collaboratively.
• Professional, flexible, and adaptable when priorities or business needs change.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

A1480446HP_1794235208

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