Executive Assistant

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Senior Executive Assistant opportunity with a technology company in Boston supporting the CEO, CFO, Chief of Staff, broader Executive Team, and Board. This is a hybrid position paying $50-$60/hour, with Tuesday and Wednesday onsite and Monday, Thursday, and Friday remote. Hours are generally 8:00 AM-5:00 PM, with flexibility needed for occasional early/late meetings and executive travel needs. The assignment is expected to start ASAP, ideally before December 10, and run through July 2027.

Responsibilities

• Provide high-level executive support to the CEO and CFO, anticipating needs and managing day-to-day priorities.
• Manage complex calendars, Executive Team meetings, leadership reviews, and recurring 1:1s.
• Coordinate domestic and international executive travel, including booking, itinerary management, cost tracking, and last-minute changes.
• Manage executive expenses, reimbursements, invoices, purchase orders, and budget coding.
• Own Board meeting logistics and serve as a primary point of contact for Board members and key external stakeholders.
• Partner with the Chief of Staff on Board materials, presentations, QBRs, and Executive Team communications.
• Coordinate Board meetings, executive events, dinners, catering, travel, and A/V needs.
• Manage the CEO’s inbox and help prioritize time, meetings, and communications.
• Support executive onboarding, including coordination with People, Legal, IT, and Workplace teams.
• Coordinate confidential executive searches, including interviews, reference calls, and search firm meetings.
• Assist with executive relocation, office logistics, visitor coordination, and other high-level operational needs.
• Handle highly confidential Board, compensation, organizational, and executive information with discretion.
• Help establish processes, onboarding, and best practices across the Executive Assistant function.

Qualifications

• Significant experience supporting C-suite or senior-level executives, ideally a CEO and/or CFO.
• Strong background managing complex executive calendars, travel, expenses, and competing priorities.
• Experience supporting Boards of Directors and coordinating Board meetings and materials strongly preferred.
• Comfortable operating independently and making judgment calls on behalf of senior executives.
• Strong organizational and project management skills with experience coordinating across multiple departments.
• Ability to handle confidential and sensitive information with a high level of discretion.
• Experience coordinating executive events, meetings, presentations, and high-touch external interactions.
• Comfortable with occasional after-hours availability for urgent travel changes, meetings, or executive needs.
• Able to work onsite in Boston on Tuesdays and Wednesdays.
• Executive Assistant leadership, onboarding, or mentoring experience is a plus.

Qualified candidates encouraged to apply for immediate consideration.

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