Executive Assistant
About the Role
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Our client, a global architecture and planning company, is seeking a Temporary Executive Assistant to support three of their partners. The opportunity would start as soon as they found the right person and would last through at least December. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. The role will pay up to $36.06/hr.
You will be responsible for:
- Coordinating complex domestic and international Partner travel, including itinerary changes and disruptions
- Managing priority, client-facing, and multi-party meetings across time zones, with routine calendar support as needed
- Drafting correspondence and serving as a point of contact for clients, consultants, vendors, and internal teams
- Coordinating meeting and workshop logistics, including briefing materials, visitor access, rooms, and catering
- Preparing and reconciling Partner expenses in Concur and supporting Partner timesheets in CMAP
- Maintaining Partner preferences, open items, recurring processes, and clear handover documentation
- Supporting architecture licensure administration and authorized stamping and signing processes as assigned
- Providing backup support for other Executive Assistants and visiting Partners based on agreed priorities
We seek a person who:
- Has 2+ years of Executive Assistant or comparable administrative experience, ideally supporting multiple senior leaders
- Has experience coordinating complex international business travel, preparing executive expenses, and managing changing priorities
- Is organized, proactive, detail-oriented, and calm under pressure
- Communicates clearly, uses sound judgment, and handles confidential information with discretion
- Is comfortable incorporating AI into daily workflows
- Enjoys working in a creative, international, and collaborative environment
A1481335NY-Temp_1794405162
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