Executive Assistant

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Our client is seeking a seasoned Executive Assistant to provide dedicated support to the Global Head of Human Capital within a highly visible, fast-paced global investment environment. This role requires an established career Executive Assistant who can seamlessly manage an ever-changing schedule, extensive international travel, and sensitive communications while anticipating needs and exercising exceptional discretion. The ideal candidate is proactive, solutions-oriented, and highly organized, with the maturity to build trusted relationships across all levels of a complex global organization. Hours are generally 8:30am-5:00pm with flexibility to remain accessible after hours for time-sensitive calendar or travel changes, and the role is fully onsite five days per week with remote Fridays between July 4th and Labor Day weekend.

Key Responsibilities:

• Provide comprehensive executive support to the Global Head of Human Capital, including heavy calendar management, scheduling, correspondence, and prioritization across global teams
• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, agendas, and last-minute changes
• Anticipate calendar conflicts, shifting priorities, and executive needs while proactively resolving issues and communicating changes to relevant stakeholders
• Manage expenses, CRM updates, correspondence, meeting materials, and recurring administrative projects with exceptional accuracy and follow-through
• Coordinate leadership meetings, team outings, offsites, and executive events, including meeting spaces, materials, hospitality, and other logistics
• Serve as a trusted liaison across executives, employees, investors, portfolio organizations, and external stakeholders while maintaining strict confidentiality

Qualifications:

• 7-10+ years of Executive Assistant experience, ideally within financial services, investment management, professional services, or another large global organization
• Bachelor’s degree preferred
• Extensive experience managing complex, frequently changing calendars and high-volume domestic and international travel
• Experience with Amex Travel, Concur, Microsoft Outlook, and the broader Microsoft Office Suite strongly preferred
• Exceptional discretion, judgment, communication skills, and attention to detail with the ability to handle highly sensitive information
• Proactive, solutions-oriented career Executive Assistant who thrives in a fast-paced environment and takes pride in providing long-term executive support

Compensation/Benefits:

• Up to $140K-$165K base salary + bonus
• Comprehensive medical, dental, and vision coverage beginning on day one, plus HSA, healthcare concierge, and onsite wellness resources
• 401(k) with company match
• PTO package
• Comprehensive family-building, parental leave, backup care, wellness, mental health, commuter, and financial planning benefits
• Annual fitness reimbursement, complimentary daily breakfast and lunch, charitable matching, and additional employee wellness perks

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