HR Data Specialist – $17-18/hour

Position Summary

We are seeking a detail-oriented HR Data Entry Specialist to support the Human Resources team by maintaining employee records, managing confidential personnel files, and ensuring the accuracy of HR data. This role plays a critical part in supporting compliance, employee lifecycle processes, and HR operations through accurate data entry, document management, and record maintenance.

Key Responsibilities

• Maintain and update electronic and physical employee personnel files.

• Enter, audit, and verify employee information within HRIS and other company databases.

• Process employee status changes, including hires, terminations, promotions, transfers, and compensation updates.

• Organize, scan, upload, and file HR documents while ensuring compliance with record retention policies.

• Retrieve employee records and documentation in response to internal requests, audits, and compliance requirements.

• Maintain confidentiality of sensitive employee and company information.

• Assist with onboarding paperwork, I-9 documentation, background checks, and new hire file creation.

• Conduct routine audits of employee files and HR data to ensure accuracy and completeness.

• Generate standard HR reports and support data collection for audits, compliance reviews, and workforce analytics.

• Collaborate with HR team members to resolve discrepancies and update records as needed.

• Support employee records management projects, including digitization and document retention initiatives.

• Assist with administrative HR tasks and special projects as assigned.