Travel and Expense Specialist

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Responsibilities

• Own the day-to-day Travel & Expense (T&E) function.
• Review and audit employee expense reports for accuracy, completeness, and compliance with company policies.
• Verify receipts, business purpose, approvals, and correct GL coding.
• Process employee expense reimbursements and corporate card transactions.
• Communicate with employees and approvers to resolve missing documentation, discrepancies, and policy exceptions.
• Identify duplicate submissions, policy violations, and potential issues requiring escalation.
• Perform high-volume data entry with a strong focus on speed and accuracy.
• Manually enter and post approved invoices.
• Verify invoice approvals, GL coding, and posting periods.
• Process invoice imports and maintain electronic supporting documentation.
• Batch invoices for approval and assist with check processing.
• Respond to vendor questions regarding invoices and payments.
• Reconcile monthly vendor statements and research discrepancies.
• Support manual expense processing and provide necessary information to payroll.
• Assist with journal entries and month-end responsibilities.
• Provide additional Accounts Payable and shared services support as needed.

Qualifications

• 1+ year of Travel & Expense experience required.
• Strong data entry skills and attention to detail required.
• Previous Accounts Payable experience preferred.
• Experience reviewing expense reports, reimbursements, and corporate card transactions.
• Basic to intermediate Microsoft Excel skills.
• Experience with Concur and/or Coupa is a plus.
• Experience with PivotTables and VLOOKUPs is a plus.
• Journal entry experience is a plus.
• Ability to work independently and take ownership of assigned responsibilities.
• Strong communication and problem-solving skills.
• Quick learner with a proactive, team-oriented approach.

CLT1480531_1793806083

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