Construction Billing Specialist

Job Title: Construction Billing Specialist

We are seeking a detail-oriented Construction Billing Specialist to support customer billing, accounts receivable, and project accounting activities. This position will work closely with Project Management and Finance to ensure invoices are prepared accurately, submitted on time, and collected promptly.

Responsibilities

• Set up new customers and projects in the accounting system and enter change orders
• Prepare T&M, fixed-price, and progress billings for construction and maintenance projects
• Prepare AIA-style pay applications when required
• Gather supporting documentation, including timesheets, material receipts, and subcontractor invoices
• Submit invoices through customer portals and platforms such as Textura
• Coordinate with Project Management to review invoices and resolve discrepancies
• Track lien waivers and other required billing documentation
• Maintain billing logs and monitor invoices from submission through payment
• Review AR aging and follow up on past-due invoices by phone and email
• Apply customer payments and assist with cash flow documentation
• Maintain accurate and organized billing records
• Assist with additional accounting and administrative responsibilities as needed

Qualifications

• 4+ years of billing, accounts receivable, or related accounting experience
• Construction industry billing experience preferred
• Experience with AIA pay applications and lien waivers preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with Foundation, Textura, or similar construction accounting software is a plus