Accounting Clerk

Accounting Clerk (AP/AR)

Job Overview

The Accounting Clerk performs a mix of accounts payable and accounts receivable duties, supporting the day-to-day accounting operations of the organization. This role handles invoice processing, payment application, reconciliations, and general clerical accounting tasks while maintaining accurate financial records. Reports to the Controller, Accounting Manager, or AP/AR Supervisor.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices, check requests, and expense reports
• Match invoices to purchase orders and receiving documents (2- and 3-way match)
• Prepare and process vendor payments (checks, ACH, wire) and reconcile discrepancies
• Maintain vendor files, W-9s, and respond to vendor inquiries

Accounts Receivable

• Generate and distribute customer invoices
• Apply customer payments and maintain accurate receivable records
• Monitor customer accounts and aging reports; follow up on past-due balances
• Assist in resolving customer billing discrepancies and support collection efforts

General

• Perform bank, credit card, and account reconciliations
• Assist with data entry, journal entries, and month-end close support
• Maintain organized accounting files and recordkeeping (paper and electronic)
• Provide general clerical and administrative support as needed
• Perform other related duties as assigned

Qualifications

• High school diploma required; Associate’s degree in Accounting or Finance preferred
• 2+ years of AP/AR or general accounting clerk experience
• Basic understanding of accounting principles (debits/credits, reconciliations)
• Proficiency in accounting software (e.g., QuickBooks, SAP, Sage, NetSuite)
• Working knowledge of Microsoft Excel and Office Suite
• Strong attention to detail, accuracy, and organizational skills
• Ability to multitask, work independently, and meet deadlines
• Good written and verbal communication skills