Accounts Payable Specialist (Part-Time)

Job Title: Accounts Payable Specialist

Job Summary:
The Accounts Payable Specialist is responsible for the accurate processing, verification, and payment of invoices while ensuring compliance with established policies and procedures. This role supports financial operations through data entry, vendor maintenance, payment processing, and communication with internal and external stakeholders. The position requires strong attention to detail, organization, and the ability to meet deadlines in a fast-paced environment.

Key Responsibilities:

• Review and audit invoices for proper coding, approvals, accuracy, completeness, and compliance with payment policies
• Enter invoices into the accounting system, ensuring accurate vendor information and payment amounts
• Maintain and update vendor records, including facilitating electronic payment enrollment
• Process check runs, including payment preparation, review, approval coordination, and distribution
• Generate and transmit positive pay, electronic check files, and student refund files to banking partners
• Reconcile vendor statements, investigate discrepancies, and coordinate with vendors on outstanding items
• Communicate with internal departments regarding budget variances and payment inquiries
• Assist with employee reimbursements, invoice processing, and cross-functional coverage as needed
• Support monthly journal entries, year-end close processes, and special projects
• Maintain confidentiality and security of financial records and documentation
• Assist with void and reissue check processing
• Troubleshoot payment transmission issues with banks and external partners

Qualifications:

• Prior experience in accounts payable or general accounting functions
• Strong data entry accuracy and attention to detail
• Familiarity with accounting systems and financial processes
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving skills