Procurement Administrative Assistant
About the Role
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PROCUREMENT ADMINISTRATIVE ASSISTANT: DETAILS
Title: Procurement Administrative Assistant
Location: Franklin TN
Start Date: ASAP
Pay Rate: $23-28/hour (depending on experience)
Type: Contract to hire
Hours: Standard Business Hours | Monday-Friday | 40 hours
REQUIREMENTS: PROCUREMENT ADMINISTRATIVE ASSISTANT
* 4+ years as a administrative assistant
* Experience with procurement / processes
* Strong organizational and follow-up skills with the ability to manage multiple projects simultaneously
* Detail-oriented with strong financial and documentation accuracy
RESPONSIBILITIES: PROCUREMENT ADMINISTRATIVE ASSISTANT
* Provide procurement and project support for Capital FF&E initiatives, including purchasing, vendor coordination, order tracking, and project administration.
* Partner with Design & Construction, Finance, Accounts Payable, and suppliers to ensure timely procurement, delivery, and accurate documentation.
* Manage purchase requisitions and purchase orders, including quote comparison and specification pricing requests.
* Serve as the primary point of contact for routine vendor communications, including pricing, lead times, order status, and issue resolution.
* Track orders from award through delivery, including manufacturing, shipping, installation, and backorders.
* Coordinate delivery schedules, shipment updates, and installation timelines with vendors and project teams.
* Review vendor invoices against purchase orders, resolve discrepancies, and partner with Accounts Payable to ensure timely payment processing.
* Maintain procurement documentation, vendor records, project trackers, and order logs.
* Support project managers with documentation, status reporting, and coordination of action items.
* Track outstanding action items, punch list items, and replacements through resolution.
* Coordinate project documentation, filing, and recurring reporting.
* Schedule meetings and document action items as needed.
* Assist with vendor onboarding, including required forms, tax documentation, and system setup.
F1464068NAS-CJM_1782489275
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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