Contract & Acquisition Specialist – Norfolk, VA

About the Opportunity

Beacon Hill is partnering with a dynamic organization seeking a Contract & Acquisition Specialist to support a broad range of procurement and contract administration functions. This position plays a key role in managing the procurement lifecycle, supporting acquisition planning efforts, administering contracts, and ensuring compliance with established procurement policies and procedures. The ideal candidate will bring strong contracting experience, outstanding organizational skills, and the ability to work effectively with diverse internal and external stakeholders.

Key Responsibilities

• Assist with full-cycle procurement and contracting activities, including acquisition planning, statement of work (SOW) reviews, solicitation support, proposal evaluations, and contract documentation.
• Support competitive procurement processes by coordinating vendor communications, managing requests for information (RFIs), and maintaining solicitation-related records.
• Prepare and process purchase orders while ensuring compliance with applicable procurement requirements and internal controls.
• Provide contract administration support, including modifications, amendments, option year tracking, compliance reviews, and performance monitoring.
• Maintain contract files and procurement records, ensuring documentation is complete, accurate, and retained in accordance with organizational standards.
• Review, track, and process invoices while supporting contract closeout activities and financial reconciliation efforts.
• Monitor contract milestones, renewals, deliverables, and key performance obligations.
• Maintain procurement databases and support reporting, data analysis, and contract tracking functions.
• Assist with procurement reviews, audits, and compliance initiatives designed to improve operational effectiveness.
• Partner with technical, financial, and operational teams to facilitate successful contract execution and procurement outcomes.
• Analyze procurement requirements and support the development of effective acquisition and sourcing strategies.
• Perform additional contract and procurement-related duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Public Administration, or a related discipline preferred.
• Minimum of 5 years of experience in procurement, contracting, purchasing, acquisition support, or contract administration.
• Experience supporting contracts through pre-award, award, and post-award phases.
• Working knowledge of procurement practices, contract administration principles, and regulatory compliance requirements.
• Experience reviewing statements of work, procurement packages, contract documents, and solicitation materials.
• Strong ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.
• Proficiency with Microsoft Office applications, particularly Excel and Word, along with experience utilizing procurement, ERP, or financial systems.
• Demonstrated ability to collaborate with cross-functional teams and stakeholders.

Preferred Qualifications

• Experience supporting procurement and contracting activities within government, defense, international, or other regulated environments.
• Familiarity with contract lifecycle management systems, procurement platforms, and enterprise resource planning (ERP) applications.
• Knowledge of acquisition planning, competitive solicitation processes, contract compliance, and procurement best practices.
• Professional certifications related to contracting, procurement, acquisition, or purchasing are highly desirable.
• Experience supporting complex programs, large-scale initiatives, conferences, events, or high-volume procurement operations.
• Active Secret security clearance or ability to obtain and maintain one is a plus.