Accounts Receivable Specialist

Position Overview

The Accounts Receivable Accountant is responsible for managing full‑cycle A/R operations, including invoicing, cash application, collections, and aging analysis. This role supports accurate revenue reporting, timely collections, and month‑end close activities within a nonprofit or government‑contracting environment. The ideal candidate brings hands‑on ERP experience (Deltek Costpoint, Workday, or similar) and is comfortable partnering cross‑functionally to resolve receivables and billing issues.

Key Responsibilities

• Manage full‑cycle accounts receivable, including invoice generation, cash application, credit memos, and account maintenance.
• Prepare and maintain A/R aging reports, researching past‑due balances and supporting timely collections efforts.
• Conduct collections outreach, following up with customers, funders, or contracting officers to resolve outstanding receivables.
• Reconcile A/R subledger to the general ledger and investigate discrepancies.
• Support revenue and A/R‑related month‑end close, including preparation of journal entries and reconciliations.
• Respond to internal and external A/R inquiries, maintaining accurate documentation and audit trails.
• Assist with updates to customer/vendor records, including W‑9s and system profiles.
• Partner with project managers, contracts, and finance teams to ensure accurate billing and compliance with contract or grant terms.
• Utilize ERP systems such as Deltek Costpoint, Workday, or other accounting platforms to manage receivables and reporting.
• Support ad hoc reporting, audits, and other accounting projects as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of hands‑on A/R experience, including aging analysis and collections.
• Prior experience in a nonprofit and/or government‑contracting environment strongly preferred.
• Working knowledge of Deltek Costpoint, Workday, or comparable ERP systems (e.g., Sage Intacct, Great Plains, NetSuite).
• Strong understanding of billing, cash application, reconciliations, and A/R controls.
• Comfortable communicating with internal stakeholders and external customers regarding outstanding balances.
• Strong Excel skills and attention to detail.