Position Overview

We are seeking a detail-oriented Accounts Receivable Staff Accountant to support the organization’s accounts receivable and accounting operations. This position will be responsible for managing the invoicing process, cash applications, account reconciliations, collections activities, and supporting month-end close procedures. The ideal candidate will bring strong accounting knowledge, experience working in a deadline-driven environment, and the ability to analyze and resolve billing and payment discrepancies while partnering effectively with internal stakeholders and external customers.

Key Responsibilities

• Manage daily accounts receivable activities, including invoice generation, payment processing, and account maintenance.
• Process and apply cash receipts, including ACH, wire transfers, checks, lockbox transactions, and other payment methods.
• Monitor accounts receivable aging and proactively follow up on outstanding customer balances.
• Perform collections activities and communicate professionally with customers regarding payment status and past due invoices.
• Research and resolve billing discrepancies, unapplied cash, short payments, deductions, and customer disputes.
• Perform account reconciliations and investigate variances to ensure accuracy and completeness.
• Prepare and post journal entries related to accounts receivable transactions, adjustments, and cash activity.
• Support monthly, quarterly, and annual close activities by preparing reconciliations and supporting schedules.
• Assist with financial reporting by maintaining accurate records and providing account analysis.
• Analyze aging reports, collection trends, and customer payment history to identify potential risks and improvement opportunities.
• Collaborate with sales, operations, customer service, and accounting teams to resolve billing and payment issues.
• Process credit memos, account adjustments, write-offs, and payment reallocations in accordance with company policies.
• Maintain accounting records and supporting documentation in compliance with internal controls and accounting standards.
• Support internal and external audit requests by preparing workpapers, schedules, and account reconciliations.
• Participate in process improvement initiatives and special projects as assigned.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 3+ years of progressive accounts receivable, billing, or accounting experience.
• Strong understanding of accounts receivable processes, general ledger accounting, and accounting principles.
• Experience with invoicing, cash applications, collections, account reconciliations, and journal entries.
• Experience supporting month-end close and financial reporting activities.
• Proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet established deadlines.
• Excellent communication skills and attention to detail.

Preferred

• Experience working in a high-volume or multi-entity environment.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Sage Intacct, or similar accounting platforms.
• Knowledge of GAAP and internal control procedures.
• Experience supporting external audits and compliance requirements.
• Professional services, manufacturing, distribution, healthcare, or other complex billing environment experience.