Billing and Collections Specialist

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Job: Billing and Collections Specialist

Location: on-site in Edmond, OK
Employment Type: Contract to Hire with strong chance for permanent conversion
Pay Range: $23-25/hour, depending on experience and skill set

Position Overview

We are seeking a detail-oriented and highly organized Billing and Collections Specialist to join a fast-paced finance team.

In this role, you will play a key part in ensuring accurate and timely billing, maintaining client accounts, and supporting overall financial operations.

This position is ideal for someone who thrives on accuracy, enjoys problem-solving, and is comfortable working cross-functionally to resolve discrepancies and improve processes.

The position is a full-time, on-site position with a Monday-Friday 8 am to 5 pm work schedule.

Key Responsibilities

• Process weekly billing for customer accounts, ensuring invoices are accurate, submitted on time, and properly reconciled
• Manage billing across multiple platforms and electronic systems, adapting to client-specific requirements
• Apply, track, and reconcile customer payments, credits, deposits, and adjustments to maintain accurate account balances
• Review reconciliations and payment applications to ensure accuracy and minimize errors
• Review billing documents for completeness, accuracy, and compliance with company policies and contractual requirements
• Audit reconciliations and reports to identify discrepancies and take corrective action
• Monitor account activity and escalate concerns related to billing terms or discrepancies
• Maintain strict confidentiality of financial and client information
• Serve as a primary point of contact for client billing inquiries and provide timely, professional resolutions
• Investigate and resolve discrepancies by partnering with internal teams such as Finance, Sales, Operations, and Client Services
• Build strong cross-functional relationships to support smooth billing and collections processes
• Generate and analyze billing and collections reports to support business decisions
• Identify trends, issues, or opportunities for process improvements
• Recommend and implement improvements to billing workflows, systems, or reporting processes
• Stay up to date on billing systems, ERP tools, and industry best practices

Requirements/Qualifications:

• 3 years of experience in billing, accounts receivable, or collections-related work experience
• Proficient with Microsoft Office Suite (Word and Excel). Intermediate to advanced in Microsoft Excel.
• High school diploma, GED, or equivalent is required. Associate or bachelor’s degree is a plus but not required.
• Experience working with accounting/ERP systems and electronic billing portals
• Strong understanding of invoicing, billing cycles, and collections processes

*** Employment is contingent upon completing the company’s initial hiring process, meeting all health and safety compliance requirements, and the ability to obtain and maintain a DoD Secret Security Clearance. ***

If you are interested in being considered, please apply with an attachment of your current resume!

FAOKC6826_1780931286

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