Accounts Payable Specialist

Duties

• Process a high volume of vendor invoices accurately and within established deadlines.
• Perform 3-way matching of purchase orders, receiving documentation, and vendor invoices prior to payment.
• Research and resolve invoice discrepancies, pricing differences, quantity variances, and missing receipts.
• Review invoices for proper coding, approvals, and supporting documentation.
• Communicate with vendors, purchasing, receiving, and internal departments to resolve payment issues.
• Assist with weekly payment processing, including ACH and check payments.
• Reconcile vendor statements and research outstanding or duplicate invoices.
• Maintain accurate AP records and assist with month-end close activities as needed.

Qualifications

• 2+ years of Accounts Payable or related accounting experience preferred.
• Previous 3-way match AP experience with PO-based invoices strongly preferred.
• Working knowledge of purchase orders, invoice processing, and receiving documentation.
• Proficiency with Microsoft Excel and experience working in an ERP/accounting system.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Ability to manage a high-volume workload and meet payment deadlines.
• Strong written and verbal communication skills.