Procurement Project Manager–Madison, WI HYBRID

Role Overview
The organization is planning to bring on a Procurement Project Manager to support multiple procurement process improvement initiatives within the Procurement Center of Excellence (CoE).

The role will operate in a hybrid Business Analyst / Project Manager capacity, partnering closely with procurement leadership and cross-functional stakeholders to define requirements, drive process improvements, and support system-enabled changes within the COUPA Source-to-Pay platform.

Key Responsibilities
Lead multiple procurement process improvement initiatives, managing scope, timelines, risks, dependencies, and deliverables.

Work with functional managers across Category Management, Procurement Operations, and Accounts Payable (AP).

Identify opportunities for operational improvement across procurement workflows.

Elicit, document, and validate business and functional requirements across the end-to-end Source-to-Pay lifecycle.

Facilitate workshops to document current-state and future-state procurement processes.

Translate business requirements into system-ready requirements supporting COUPA configuration and enhancements.

Partner with IT and system administrators on changes across COUPA modules including sourcing/RFx, supplier onboarding and supplier information management, contract lifecycle management, supplier risk evaluation and due diligence, requisitioning, ordering and approval workflows, invoicing and payment processes, and supplier performance monitoring.

Maintain project governance artifacts such as project plans, RAID logs, decision logs, and status reporting.

Support testing coordination, issue resolution, and readiness activities.

Assist with change enablement including communications, training coordination, and rollout support.

Lead and coordinate one to two supporting business analysts executing the workstream deliverables.

Required Qualifications
Five or more years of experience in procurement-focused business analysis, project management, or process improvement.

Strong understanding of end-to-end procurement and Source-to-Pay processes.

Experience working with procurement technologies, with COUPA strongly preferred.

Ability to lead cross-functional discussions and translate business needs into actionable requirements.

Strong communication skills with both operational practitioners and leadership stakeholders.

Preferred Qualifications
Experience with the COUPA Source-to-Pay suite.

Experience with SAP Ariba or similar procurement platforms.

Background supporting procurement transformation or digital enablement initiatives.

Experience in supplier risk management or compliance-driven procurement environments.

Prior work within a Procurement Center of Excellence or shared services model.

MBA or degree in Supply Chain, Procurement, Operations, or a related field.

Success Profile
Able to quickly onboard and operate independently in a fast-paced environment.

Strong organizational and project management skills.

Execution-focused with the ability to navigate ambiguity.

Collaborative approach with strong stakeholder partnership.