Transactional Legal Administrative Assistant

This role is ideal for an experienced legal administrative professional who enjoys working in a collaborative, fast-paced environment and has a strong interest in transactional matters. The successful candidate will serve as a key member of the legal support team, helping attorneys manage client matters, coordinate complex schedules, prepare transactional documents, and ensure the smooth day-to-day operation of the practice.

The position follows a hybrid schedule, requiring approximately four days per week in the St. Louis office, with flexibility to work additional hours when business needs arise.

Responsibilities

• Prepare, edit, proofread, and format a variety of legal and business documents, including agreements, correspondence, spreadsheets, and presentations.
• Organize, maintain, and track documents within document management systems, client portals, and databases.
• Monitor matter status and critical deadlines, proactively providing updates and support to attorneys.
• Manage attorney calendars, schedule meetings and conference calls, coordinate conference room reservations, distribute invitations, and send reminders.
• Review and edit pre-bills, assist with billing-related requests, and research outstanding invoices and payments.
• Communicate professionally with clients, opposing counsel, vendors, and internal stakeholders.
• Maintain both electronic and physical client files.
• Assist with attorney time entry and billing administration.
• Process expense reimbursements and vendor invoices.
• Coordinate domestic and international travel arrangements.
• Open and close client matters, conduct conflict checks, prepare new matter documentation, and assist with engagement letters.
• Maintain contact databases, prepare mailing lists, and coordinate client communications.
• Assist with client proposals, marketing materials, and PowerPoint presentations.
• Provide overflow assistance and backup support to attorneys and administrative team members.
• Support onboarding and training efforts for new staff members as needed.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum of five years of legal administrative experience, ideally within a law firm or professional services environment.
• Prior experience supporting transactional, corporate, business, or commercial practice areas strongly preferred.
• Demonstrated ability to anticipate needs, prioritize competing deadlines, and proactively resolve issues.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn and adapt to new software and technology platforms.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proven ability to work both independently and collaboratively in a deadline-driven environment.
• Professional, dependable, resourceful, and client-service oriented.

Schedule & Compensation

• Hybrid work arrangement
• 37.5-hour work week
• Overtime available as business needs require
• Competitive compensation and benefits package