Real Estate Paralegal

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Reputable law firm seeking a Real Estate Paralegal with 3+ years’ experience.

JOB DUTIES AND RESPONSIBILITIES

• Provide direct support to three attorneys
• Document preparation and review including drafting and reviewing contracts, leases, deeds, homesteads, amendments, subleases and purchase assignments, as well as preparing closing checklists and resolutions for real estate transactions.
• Title and legal research including conducting research on property titles, zoning, environmental conditions, land use, and financing requirements to ensure compliance and accuracy.
• Assist with coordination of transactions with clients and other parties involved in the purchase and sale of real estate.
• Assist with closings including attendance as needed, reviewing documents and preparing closing statements.
• File management and due date tracking including organizing files and documentation, following up on open items, meeting deadlines and coordinating with team to ensure timely completion of tasks.
• Draft applications, responses to requests for information, extension requests, etc.
• Draft engagement letters for new clients and edit same in conjunction with attorney oversight; send engagement letters for signature and track completion.
• Assist with records management on site and preparation of boxes for transfer to off site storage.
• Participate in firm wide meetings.
• Ensure documents and emails are properly saved in Firm’s electronic document management system and/or paper files.
• Calculate and calendar deadlines to ensure attorney and practice group calendars are accurate.
• Communicate supplies needs to reception for ordering.
• Communicate with clients, consultants and attorneys on client matters.
• Prepare documents for client signature.
• Serve as a witness for document signings.
• E-File documents.
• Enter time entries for self and for attorneys into the firm’s timekeeping and billing system
• Open new matters and edit matter profiles in the firm’s timekeeping and billing system.
• Prepare physical files for new matters as needed.
• Organize files and maintain file inventory lists.
• Scanning, copying, filing and mailing.
• Open and process mail on a daily basis.
• Schedule client meetings.
• Greet clients and seat them for meetings.
• Demonstrate a high level of ethical conduct and ability to maintain confidentiality of sensitive client and personnel information.
• Perform other special projects and duties, as assigned.

EDUCATION AND EXPERIENCE

• Minimum of 3+ years Real Estate Paralegal experience.
• Associate of Arts or equivalent college experience; Bachelor’s Degree preferred.
• Certificate from an accredited paralegal studies program optional.
• Notary preferred or willing to apply.
• Proficient in the Microsoft Office suite, particularly Word and Outlook; Adobe Acrobat Pro DC.
• Familiarity with Qualia (closing software) a plus but will train.

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