Rights & Permissions Specialist

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Beacon Hill’s client, a national nonprofit organization, is seeking a Rights & Permissions Specialist to support its contracts and intellectual property function.

• Title: Rights & Permissions Specialist
• Location: Remote (U.S.-based)
• Start: ASAP
• Duration: 6+ months, with potential for extension
• Hours: Full-time, Monday-Friday
• Pay: $35-$50/hour, depending on experience

Preferred experience:

• Hands-on experience with copyright, rights and permissions, and/or asset licensing
• Approximately 3+ years of relevant experience preferred, although years alone are not a hard requirement
• Ability to independently research rights holders and navigate third-party permission and licensing processes
• Familiarity with licensing agreements, contractual terms, intellectual property rights, and copyright requirements
• Strong organizational skills with the ability to manage multiple licenses, deadlines, restrictions, and renewals
• Excellent written and verbal communication skills
• Strong attention to detail and ability to maintain accurate documentation

Education / Additional Qualifications:

• Bachelor’s degree in Information Science, Intellectual Property, or a related field preferred
• Paralegal certificate preferred, but not required
• Prior intellectual property or copyright-focused paralegal experience is also highly relevant

• Review content and identify potential copyright, licensing, and permissions requirements
• Research copyright ownership and identify appropriate rights holders
• Obtain permissions and licenses for third-party materials
• Communicate and negotiate licensing terms, usage rights, and fees
• Draft permission requests and licensing agreements using established templates
• Purchase and maintain third-party licenses
• Track license terms, permitted uses, restrictions, renewals, and expiration dates
• Conduct periodic audits to ensure continued copyright and licensing compliance
• Maintain accurate rights, permissions, and asset records within a Digital Asset Management (DAM) system
• Partner with internal teams to explain copyright restrictions and appropriate use of third-party materials
• Support the intellectual property team with broader copyright and asset compliance initiatives
• Assist with external requests seeking permission to use the organization’s intellectual property
• Help identify opportunities to improve rights and permissions processes and workflows

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