Legal Executive Assistant (temporary-to-hire)

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Beacon Hill Legal’s client, a Midtown Manhattan law firm, is seeking a Temporary-to-Permanent Legal Executive Assistant. This role provides high-level administrative and document support to attorneys and professional staff, ensuring efficient daily operations and exceptional client service. Candidates must be able to start immediately and be comfortable commuting to the office in Midtown daily. Pay rate is dependent on experience and starts at $33/hr.

Key Responsibilities

• Maintain attorney calendars, contacts, and meeting logistics.
• Coordinate conference room scheduling and reservations for individual and group meetings.
• Greet clients and visitors; arrange meetings, including catering and audio/visual requirements, as needed.
• Arrange business travel, including itineraries and related logistics.
• Track monthly expenses; prepare expense reports and manage corporate card activity.
• Prepare and format legal correspondence and documents, including electronic filings, in accordance with firm style guidelines (including tables of contents, as applicable).
• Prepare new client and matter intake materials, including engagement letters and related forms.
• Track attorney bar and court admissions, as well as continuing legal education (CLE) information.
• Conduct limited non-billable research for assigned attorneys (e.g., filings, court decisions, patents).
• Enter attorney time into the time management system and manage contract attorney time, as applicable.
• Review and edit monthly prebills and draft related cover letters.
• Provide limited personal assistance to a Partner and backup coverage for administrative and office personnel as needed..

Qualifications

• Ability to commute to the office in Midtown Manhattan daily.
• 2+ years of law firm experience is required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.
• Strong interpersonal skills and the ability to build rapport with attorneys and professional staff.

Interested candidates should apply with a resume in Microsoft Word format for consideration. Please ensure all relevant experience is included in submitted materials.

NY051526JT_1778880107

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