Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring accurate coding and timely payment, maintaining vendor relationships, and supporting month‑end close activities. This role plays a key part in maintaining accurate financial records and ensuring compliance with company policies and accounting standards.

Key Responsibilities

• Process high‑volume vendor invoices, including review for accuracy, proper approvals, and correct general ledger coding
• Perform 2‑way or 3‑way matching of invoices, purchase orders, and receiving documents as applicable
• Prepare and execute weekly and monthly payment runs (checks, ACH, wires, credit cards)
• Maintain and reconcile accounts payable aging and resolve invoice discrepancies with vendors and internal stakeholders
• Set up and maintain vendor records, including W‑9 documentation and payment terms
• Assist with month‑end close activities, including account reconciliations and accruals related to AP
• Identify opportunities for process improvements and assist with AP automation initiatives as needed

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of hands‑on accounts payable experience in a corporate or high‑volume environment
• Working knowledge of general ledger accounting and basic GAAP principles
• Experience with ERP or accounting systems
• Strong Excel skills and comfort working with large data sets
• High attention to detail with the ability to meet tight deadlines
• Strong communication skills and ability to collaborate cross‑functionally