Administrative Assistant (Long-Term Contract)

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Our client, a growing firm located in Rolling Meadows, is looking for an Administrative Assistant to join their team! You will work directly with the c-level executive staff and will play a vital role in the company’s success.

Duties

Maintain awareness of current team dynamics and sentiments (“ear to the ground”)

• Anticipate potential challenges and provide proactive solutions
• Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution.
• Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries.
• Serve as a liaison with other departments, managing communication and project collaborations effectively.
• Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation. Including maintenance of SharePoint and Asana.
• Assist in developing and maintaining a project prioritization framework to align with the strategic objectives of the science and technology teams.
• Draft, revise, and proofread correspondence, reports, and presentations critical for executive and strategic decision-making.
• Maintain the confidentiality of sensitive information with the utmost discretion.
• Facilitate and delegate tasks to members of the team for organization of board meetings, panels, and corporate events within the division.
• Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress.

* 3+ years in an office environment, preferably within the financial services industry
* High level of organization, accuracy, confidentiality, and attention to detail
* Ability to think critically, problem solve, multi-task, and prioritize work in order to meet deadlines
* Exceptional oral and written communication skills
* Advanced Microsoft Office skills, specifically Excel

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