Payroll Administrator – Non-Profit

The Payroll Administrator is responsible for the end-to-end administration of bi-weekly payroll and serves as the primary resource for payroll administration, timekeeping, HRIS management, and payroll compliance. This role partners closely with Finance and Human Resources to maintain accurate payroll data, support audits and reporting, improve payroll processes, and provide guidance to employees and supervisors.

Key Responsibilities

Payroll Administration

• Independently manage the bi-weekly payroll process from start to finish, ensuring accurate and timely processing.
• Review and audit payroll data, including timecards, earnings, deductions, accruals, and adjustments, and resolve discrepancies before payroll is transmitted.
• Process off-cycle payrolls, retroactive payments, adjustments, and final paychecks as needed.
• Maintain complete and accurate payroll records in accordance with applicable regulatory and organizational requirements.

Payroll Compliance & Systems

• Support compliance with federal, California, and local payroll laws and regulations, including applicable wage and hour, payroll tax, leave, and employment requirements.
• Coordinate annual payroll tax reporting, including W-2 preparation and distribution.
• Maintain accurate employee timekeeping records and payroll-related system data.
• Configure and maintain earnings codes, deductions, accruals, organizational structures, and other payroll system settings.
• Identify opportunities to streamline payroll workflows through automation and system enhancements.
• Troubleshoot payroll and timekeeping issues in partnership with Human Resources and Finance.

Reporting, Reconciliation & Audit Support

• Prepare payroll reconciliations and management reports.
• Produce reports related to labor, overtime, leave balances, workers’ compensation, and payroll expenses.
• Analyze payroll trends and investigate discrepancies.
• Support Finance with payroll journal entries, reconciliations, budgeting, and reporting.
• Prepare payroll documentation and respond to requests supporting internal and external financial audits.

Employee & Supervisor Support

• Serve as the primary resource for employee and supervisor payroll questions.
• Provide payroll and timekeeping training to employees and supervisors.
• Assist managers with timekeeping compliance, leave tracking, and payroll procedures.
• Resolve payroll inquiries promptly, professionally, and confidentially.

Additional Duties

• Perform other payroll-related responsibilities as assigned.

This is an on-site, temporary to full-time opportunity for the right candidate. Prior payroll experience and the ability to work in office, 5 days per week from 7:30am – 4pm is required.