Accounting Clerk and AP – Non-Profit

We are seeking an Accounts Payable Specialist to support accurate and well-documented processing of vendor payments, invoices, employee reimbursements, and other expenditures. This role is responsible for maintaining strong accounts payable controls, accurate financial coding, complete vendor records, and audit-ready documentation.

Key Responsibilities

Accounts Payable & Payment Processing

• Process vendor invoices according to organizational policies and established payment schedules.
• Perform three-way matching of purchase orders, invoices, and receiving documentation.
• Review invoices for completeness, appropriate approvals, and required supporting documentation.
• Monitor invoice aging and help ensure vendor obligations are paid on time.
• Prepare ACH, check, and electronic payment batches.
• Process employee reimbursements and verify compliance with applicable procurement and travel policies.
• Research and resolve invoice discrepancies, duplicate payments, and vendor inquiries.

Vendor Management

• Establish and maintain accurate vendor master records.
• Collect and maintain W-9 forms and other required vendor documentation.
• Monitor vendor records for completeness and accuracy.
• Respond to vendor questions regarding payment status and account matters.

Expense Management & Financial Coding

• Review and code invoices, credit card transactions, reimbursements, and other expenditures to the appropriate general ledger accounts, departments, classes, and grants.
• Verify that expenditures are allowable, allocable, reasonable, and appropriately documented.
• Assist with grant expense coding and funding compliance.
• Monitor corporate credit card activity and reconcile supporting documentation.

Financial Reporting, Close & Compliance

• Support month-end and year-end close activities.
• Prepare accounts payable schedules and supporting documentation.
• Assist with reconciliations of AP-related accounts.
• Prepare financial reports and analyses as requested.
• Maintain organized, audit-ready accounting records.
• Support annual financial audits and grant monitoring reviews.
• Assist with IRS Form 1099 reporting.

This is an on-site, temp to hire oportunity requiring a minimum of 3 years of experience. A dedicated, eager entry-level candidate could also be considred. The ability to work in office 5 days per seek from 7:30am – 4:30pm is required.