Corporate Legal Assistant / Office Coordinator
About the Role
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A professional services organization is seeking an experienced Legal Assistant / Office Coordinator to support attorneys in a fast‑paced Corporate practice. This role blends high‑level legal administrative support with day‑to‑day office coordination, ensuring smooth operations and exceptional internal and client service.
- Provide advanced document production and editing, including contracts, agreements, correspondence, presentations, and spreadsheets
- Draft, format, proofread, redline, and convert documents (PDF to Word, etc.)
- Support transactional matters by coordinating document execution, tracking deliverables, and maintaining organized legal files
- Assist with basic legal and corporate research
- Manage attorney calendars, time entry, billing coordination, travel arrangements, and meeting logistics
- Prepare client‑ready presentations using PowerPoint and Excel
- Handle incoming calls, messages, and routine inquiries with professionalism and discretion
- Serve as the primary on‑site contact for daily office operations
- Coordinate meetings, conferences, and travel for internal and external stakeholders
- Liaise with another U.S. office to support cross‑office collaboration
- Manage office supplies, vendors, and building management requests
- Support special projects and operational initiatives as assigned
- High School Diploma required; Bachelor’s degree preferred
- 5+ years of experience as a legal assistant supporting Corporate attorneys. Litigation experience is a plus
- Prior office administration or office coordination experience strongly preferred
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with time and billing systems
- Strong understanding of legal terminology, document standards, and confidentiality requirements
- Exceptional organizational skills with the ability to manage multiple priorities and work styles
- Clear, professional written and verbal communication skills
- Proactive, service‑oriented, and reliable team player with a positive attitude
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.