Assistant Facilities Manager

Beacon Hill Associates is hiring for an Assistant Facilities Manager to support day-to-day facilities operations within a professional corporate environment.

Assignment Details

Hours: Monday-Friday, 7:30a-4:30p, 30-minute lunch
Assignment: Contract
Pay Rate: $27-$28hr

Position Summary

The Assistant Facilities Manager supports the delivery of best-in-class facilities management services within a corporate client environment. This role plays a key part in maintaining a safe, efficient, and responsive workplace by supporting daily facility operations, vendor performance, client service delivery, and compliance initiatives.

Day-to-Day Responsibilities

Administrative Support & Facility Operations

• Provide operational and administrative support to the facilities management team.
• Assist with tactical planning aligned with site goals and operational objectives.
• Support daily facility operations across assigned buildings or campus environments.
• Manage and maintain facility-related administrative tasks and documentation.
• Coordinate meeting logistics, conference room scheduling, and event support.
• Assist in scheduling preventive maintenance and planned facility activities.
• Manage and track work orders within the CMMS platform, including follow-up and closure.
• Monitor facilities to identify operational concerns and service needs.

Client Service & Relationship Management

• Deliver high-quality facilities support aligned with business operations.
• Serve as a point of contact for client stakeholders, visitors, and service providers.
• Ensure timely follow-up and resolution of service requests and operational issues.
• Coordinate with vendors and service providers to ensure work is completed efficiently and with minimal disruption.
• Maintain strong working relationships with internal teams and client representatives.

Financial & Program Support

• Assist in developing and implementing operational programs and procedures.
• Support preparation of monthly and quarterly budget variance reports.
• Assist with development and execution of annual management plans for assigned facilities.
• Support expense tracking, accruals, financial analysis, and budget reporting.
• Monitor operational spending trends and research budget variances.

Compliance, Safety & Vendor Management

• Support compliance with operational standards, policies, and client procedures.
• Monitor Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Evaluate vendor performance and coordinate service improvements when needed.
• Support safe work practices and ensure adherence to safety procedures and regulatory requirements.
• Assist with implementing hazard control measures and promoting a strong safety culture.

Risk Management & Emergency Preparedness

• Assist with maintaining and updating emergency response plans and preparedness activities.
• Support after-hours facility response and escalation when necessary.
• Assist with operational audits, site inspections, and compliance reviews.
• Escalate service failures, incidents, and operational risks appropriately.
• Support business continuity and risk mitigation initiatives.

Ideal Candidate Background

• 2+ years of experience in facilities management, property operations, workplace services, or a related field.
• Experience supporting vendor management, client-facing services, and soft services operations.
• Familiarity with CMMS platforms such as Corrigo or similar systems.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Working knowledge of budgeting processes, variance reporting, and financial tracking.
• General understanding of building operations, maintenance coordination, safety practices, and compliance requirements.
• Proficiency with Microsoft Office Suite and workplace technology tools.

If you are a detail-oriented facilities or administrative professional apply to Beacon Hill Associates today!