Facilities Coordinator

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Job Summary:

Our client is seeking a Facilities Coordinator in Downtown Austin to support a high-end corporate showcase space. This is a great opportunity for someone with a hospitality or food service background who’s looking to transition into a professional, corporate environment while still leveraging their service-oriented skill set.

In this role, you’ll play an important part in creating a polished, welcoming experience for employees and guests. The day-to-day will focus on maintaining the kitchen and shared spaces- managing dishwashing, ensuring everything is clean, organized, and fully stocked, and supporting meetings and events behind the scenes. Your work will directly contribute to the overall presentation and smooth operation of the space.

Beyond that, you’ll have the opportunity to gain exposure to broader workplace operations by partnering with the Facilities Manager and team. This includes assisting with conference room setups, event coordination, and light facilities support – making this a well-rounded role with room to grow. The ideal candidate is dependable, detail-oriented, and takes pride in keeping spaces running seamlessly. A strong service mindset, positive attitude, and team-first approach will set you up for success here!

This position is fully onsite Monday through Friday, 8:00 AM – 5:00 PM (with a one-hour lunch). Business casual attire is required, and parking is covered.

Responsibilities:

• Maintain a polished, professional, and presentation-ready environment throughout the site, aligned with client’s brand standards.
• Support ongoing conference room resets-ensuring rooms are clean, organized, and technology-ready for meetings and events.
• Perform regular walkthroughs to ensure cleanliness, furniture alignment, and readiness of all client-facing spaces.
• Responsible for dish collection, washing, drying, and returning items to their designated locations.
• Monitor and maintain cleanliness and organization in kitchen, pantry, and break areas.
• Assist with event setups and teardowns, including furniture moves, layout adjustments, and audio-visual readiness.
• Provide support to the Events team, including greeting and assisting visitors when the Events team is occupied or escorting guests.
• Support Smart Building systems operations and reporting.
• Provide general handyman support (e.g., minor repairs, furniture adjustments, lamp changes, etc.).
• Monitor and report facility issues through the Help Desk system, following up to ensure timely resolution.
• Coordinate on-site vendor activities including maintenance, cleaning, and service providers.
• Assist the Facilities Manager with documentation, vendor management, and purchase order processing.
• Track utilities usage, supply inventory, and assist in managing facilities budgets.
• Participate in workplace initiatives, safety programs, and operational improvement efforts.

Qualifications:

• 2+ years of experience in Facilities, Workplace Operations, or Hospitality support roles preferred.
• Strong customer service orientation and professional demeanor.
• Ability to perform hands-on tasks, including light cleaning, event setup, and basic maintenance.
• Comfortable interacting with executives, visitors, and vendors.
• Excellent communication and organizational skills.
• Basic understanding of building systems (lighting, HVAC, access control) a plus.
• Proficiency with Microsoft Office Suite and service request systems (e.g., Corrigo, ServiceNow).
• Able to lift at least 50lbs (carrying dishes, moving tables, etc…)

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To Apply for this Job Click Here