Estimating Coordinator

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Job Description:

Our client, a construction company serving Central Texas, is seeking an Estimating Coordinator to join the estimating team in preparing accurate and timely cost estimates for construction projects at their South Austin office location. This role is responsible for organizing bid documents, coordinating subcontractor and supplier communication, maintaining databases, and ensuring all estimating activities run efficiently from bid solicitation through project handoff. This is a direct hire role with a base salary ranging between 50-60K.

Key Responsibilities

• Assist estimators in preparing detailed cost estimates, bid packages, and proposals
• Coordinate and distribute project plans, specifications, and addenda to Estimators
• Maintain and update bid calendar
• Review incoming bids for completeness and compliance with project requirements
• Support quantity takeoffs and data entry into estimating software
• Organize and maintain digital and physical project files
• Keep record of all current and past jobs
• Assist in preparing bid summaries and leveling proposals
• Coordinate pre-bid meetings and communicate updates to estimating department
• Ensure deadlines are met and all required documentation is submitted accurately

Qualifications

• Associate’s or Bachelor’s degree (preferred)
• 1-3 years of experience in construction estimating, project coordination, or administrative support
• Familiarity with construction documents (plans, specifications, contracts)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with estimating software (e.g., Procore, PlanSwift, Bluebeam) is a plus
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• High attention to detail and accuracy

Skills & Competencies

• Ability to manage multiple deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Team-oriented mindset with a proactive approach
• Effective written and verbal communication
• Ability to handle confidential information with professionalism

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