Executive Assistant to Client Executives

Location: Richardson, TX (75081)
Schedule: Monday-Friday, 8:00 AM – 5:00 PM (Onsite)
Employment Type: Direct Hire

About the Opportunity

Our client is a growing organization in the construction and project management space, specializing in healthcare facilities. Their office environment is modern, collaborative, with a team made up of professionals from a variety of backgrounds-not a traditional construction culture.

This is a great opportunity to join a stable and supportive team where leadership is approachable, values organization and initiative, and truly relies on their Executive Assistant as a key partner.

Position Overview

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to two Client Executives (VP-level). This individual will play a critical role in keeping leadership organized, managing competing priorities, and ensuring day-to-day operations run smoothly.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment while supporting multiple personalities and priorities.

Key Responsibilities

• Manage complex and frequently changing calendars for multiple executives
• Coordinate domestic travel arrangements, including detailed itineraries
• Proactively identify and resolve scheduling conflicts
• Manage executive email inboxes, including prioritizing and drafting responses
• Prepare, edit, and proofread documents, presentations, and correspondence
• Track deadlines, action items, and deliverables across various priorities
• Support meeting logistics, including scheduling, agendas, notes, and follow-ups
• Serve as a point of contact for internal and external stakeholders
• Ensure executives are prepared and briefed for meetings and commitments
• Maintain organized systems for documentation and records
• Assist with office support as needed (phones, visitors, supplies)
• Identify opportunities to improve processes and increase efficiency
• Support ad hoc projects and operational tasks as needed

Qualifications

• 3+ years of experience supporting executives in an administrative or EA capacity
• Proven experience managing calendars, scheduling, and executive priorities
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High level of organization and attention to detail
• Ability to manage multiple priorities and meet deadlines independently
• Strong judgment and ability to maintain confidentiality

Why Join

• Positive, low-drama work environment
• Strong work-life balance (no international travel required)
• Opportunity to grow alongside a stable and reputable organization