Administrative Assistant

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Beacon Hill Associates is seeking an Administrative Assistant to provide comprehensive administrative, operational, and analytical support within a professional office environment. This role supports day-to-day office operations, coordinates schedules and communications.

Assignment Details

• Duration: Contract-to-Perm
• Schedule: 35-hour work week (Monday-Friday) with 1-hour lunch
• Parking: Paid parking available onsite.
• Training: On-the-job training

Day-to-Day Responsibilities

Administrative & Office Support

• Provide administrative and clerical support to leadership, including drafting correspondence, coordinating meetings, preparing reports, and maintaining files and databases.
• Manage calendars, schedule appointments, coordinate meetings, and prepare meeting materials and minutes.
• Monitor office operations, maintain supplies and equipment, and coordinate with vendors or facilities as needed.

Customer Service & Communication

• Greet and assist visitors, staff, and external stakeholders with professionalism and courtesy.
• Serve as a point of contact for inquiries and direct requests to appropriate resources.
• Facilitate communication across teams to ensure smooth workflow and information sharing.

Financial & Operational Support

• Process purchase requisitions, invoices, travel requests, expense reimbursements, and procurement documentation in accordance with policies.
• Assist with preparing and monitoring departmental budgets and maintaining accurate financial records.
• Support data tracking, reporting, and documentation of operational processes.

Events & Project Coordination

• Coordinate logistics for departmental meetings, programs, and events.
• Assist with cross-functional projects, data compilation, and preparation of supporting materials.
• Identify opportunities to improve administrative processes and support workflow efficiencies.

Candidate Qualifications

• Associate degree or equivalent combination of education and experience required; bachelor’s degree preferred.
• 2+ years of administrative or clerical experience.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational skills with strong attention to detail and ability to manage multiple priorities.
• Demonstrated professionalism, discretion, and commitment to teamwork and customer service.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with systems such as Banner, PeopleSoft, Workday, or similar platforms is a plus.

If you are a detail-oriented administrative professional looking to support a collaborative and fast-paced team environment, apply to Beacon Hill Associates today.

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