Office Services Coordinator

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Position Overview

A well‑established law firm is seeking a polished and reliable Front Office Coordinator / Administrative Assistant to support daily operations at the reception and conference center areas. This is a fully on‑site role, Monday through Friday, 9:00 AM-5:00 PM, for a minimum 90‑day engagement, with the possibility of extension based on business needs.

The ideal candidate is professional, composed, and comfortable interacting with a wide range of visitors, including high‑profile clients. A background in client‑facing roles such as reception, hospitality, personal assistance, or production is highly valued.

Key Responsibilities

• Front Desk Operations – Serve as the first point of contact for clients, attorneys, and guests; greet visitors, manage check‑ins, and provide clear directions to meeting spaces.

• Client Interaction – Engage with a diverse and sometimes high‑visibility client base with professionalism, discretion, and confidence.

• Phone & Communication Handling – Answer and route incoming calls; manage inquiries; ensure timely and courteous communication.

• Conference Room Coordination – Support the scheduling, readiness, and turnover of conference rooms; ensure meeting spaces remain organized and presentable.

• Office Support – Help maintain a tidy reception area; occasionally assist with light upkeep tasks in collaboration with on‑site staff.

• Multitasking & Workflow Management – Balance multiple responsibilities in a fast‑paced environment where attention may shift frequently.

• Internal Collaboration – Coordinate with attorneys, staff, and administrative teams across two office floors; move between floors as needed to support operations.

Qualifications

• Experience in a client‑facing, front desk, hospitality, personal assistant, or administrative role.

• Professional demeanor with strong verbal communication skills.

• Ability to interact comfortably with high‑profile individuals.

• Strong multitasking skills and comfort managing competing priorities.

• Reliable, punctual, and committed to an in‑office schedule.

• Team‑oriented mindset with a willingness to assist where needed.

• Comfortable working in a busy office environment of approximately 80 employees across multiple floors.

Work Environment

• Fully on‑site, Monday-Friday, 9:00 AM-5:00 PM.

• Primary presence on the conference‑room floor, with occasional movement between floors.

• High‑traffic, client‑facing environment requiring professionalism and composure.

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