Administrative Coordinator for Benefits

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Beacon Hill Associates is hiring a Benefits Administrative Coordinator to support a busy Human Resources and Benefits team. This role is ideal for an experienced administrative professional who excels at organization, data accuracy, employee support, and benefits administration in a fast-paced office environment.

Assignment Details

• Hours: Monday-Friday, 8:00 AM-4:30 PM or 9:00 AM-5:00 PM (37.5 hours per week)
• Start Date: Immediate need
• Pay Rate: $23-$27/hour
• Location: Fully onsite
• Parking: Free onsite parking

Day-to-Day Responsibilities

Benefits Administration Support

• Assist with the administration of employee benefit programs.
• Audit benefits and employee data for accuracy and resolve discrepancies.
• Support annual enrollment activities, including materials preparation and employee communications.
• Respond to employee benefit-related inquiries and provide administrative support.
• Maintain accurate benefits records while ensuring compliance with privacy requirements.

Administrative & Operational Support

• Draft, prepare, and distribute benefits-related communications, memos, and announcements.
• Maintain organized electronic and physical filing systems for benefits documentation and records.
• Support large-scale HR and benefits projects involving employee onboarding and benefits transitions.
• Coordinate documentation, tracking, and reporting activities for ongoing initiatives.
• Assist with general administrative duties and special projects as assigned.

Data Management & Reporting

• Utilize spreadsheets and HR systems to manage employee information and benefits records.
• Sort, filter, organize, and maintain data accuracy across multiple systems.
• Prepare reports and documentation to support benefits and HR operations.
• Monitor records and ensure timely completion of administrative processes.

Ideal Candidate Profile

• Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• 3-5 years of administrative experience, preferably within Human Resources, Benefits, or a related office environment.
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience using HRIS platforms and Smartsheet is strongly preferred.
• Ability to perform mail merges, manage spreadsheets, and maintain organized records.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Proven ability to manage multiple priorities and meet deadlines.
• Service-oriented mindset with strong interpersonal skills.
• Self-motivated, organized, and proactive in identifying and resolving administrative challenges.

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