Office Facilities Administrator

Beacon Hill is seeking a professional and detail-oriented Front Desk Coordinator / Office Administrator to support daily office operations in a fast-paced, client-facing environment. This role is responsible for managing reception, coordinating office functions, assisting with onboarding, and ensuring a polished and welcoming experience for all guests and employees.

Position Details

• Job Type: Contract (open-ended)
• Pay Rate: $20/Hour
• Schedule: Monday-Friday, 8:00 AM – 5:00 PM (1-hour lunch)
• Work Arrangement: Onsite (5 days/week)

Key Responsibilities

• Manage front desk operations, including answering and directing incoming calls
• Greet and welcome clients and guests in a professional manner
• Coordinate meeting logistics, including conference room setup and refreshments
• Maintain a clean, organized, and professional office environment
• Oversee vendor coordination and communicate with building management as needed
• Assist with onboarding logistics for new hires and contractors
• Handle incoming and outgoing mail, including sorting and distribution
• Order and maintain office supplies and inventory
• Provide administrative and operational support across the office
• Support ad hoc projects and tasks as needed

Systems & Tools

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Qualifications

• Prior front desk, receptionist, or administrative experience
• Professional, polished, and client-facing demeanor
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Reliable, punctual, and team-oriented
• Interest in administrative operations and process improvement
• Bachelor’s degree preferred, but not required

What This Role Offers

• Opportunity to gain hands-on experience in office operations and administration
• Exposure to a professional, corporate environment