Part-Time Administrative Assistant

Position Summary

Beacon Hill is seeking a Part-Time Administrative Assistant to support daily office operations, project teams, and administrative workflows within a professional services environment. This role plays a key part in maintaining organization, managing office logistics, and providing support to project managers and technical teams.

The ideal candidate is highly organized, detail‑oriented, and comfortable managing multiple administrative priorities while supporting both office operations and project-based work.

Position Details

Job Type: Part-time, Contract
Pay Rate: $20-$23 per hour
Schedule: Monday-Friday | 8:00 AM-1:00 PM
Work Arrangement: Onsite
Assignment Length: 3-6 months
Start Date: After interview

Key Responsibilities

Office Operations & Coordination

• Manage office supplies, inventory, and ordering processes
• Oversee daily office logistics and ensure shared spaces are organized and stocked
• Coordinate office maintenance, equipment, and repair needs
• Support shipping, courier services, and daily correspondence

Administrative & Project Support

• Provide administrative support to project managers and technical teams
• Assist with preparing reports, documents, and deliverables
• Track project-related documentation, contracts, and invoices
• Support financial tracking, including accounts receivable and payments

Meetings & Event Coordination

• Schedule meetings and manage calendars
• Prepare meeting materials including agendas, presentations, and notes
• Coordinate internal events, staff meetings, and office functions
• Arrange catering and meeting logistics as needed

Document & Data Management

• Create and maintain spreadsheets, reports, and internal documentation
• Archive and organize project files and records
• Handle sensitive information with discretion and professionalism

Additional Support

• Assist with onboarding support and new hire coordination
• Manage travel arrangements and expense tracking for leadership
• Support office initiatives and special projects as needed

Systems & Tools

• Microsoft Office (Excel, Word, Outlook)
• Document and file management systems

Qualifications

• Experience in administrative, office coordination, or project support roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a structured environment
• Comfortable working independently while supporting a team
• High attention to detail and professionalism

What This Role Offers

• Part‑time schedule with consistent weekday hours
• Exposure to both administrative and project support functions
• Professional office environment with collaborative teams
• Opportunity to contribute to office operations and project success

If you enjoy keeping an office organized, supporting teams, and managing day‑to‑day administrative workflows, apply today.