Executive Assistant

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Position: Temporary Executive Assistant

Location: Boston, MA (100% onsite)
Schedule: Monday-Friday, 8:30 AM – 5:30 PM
Compensation: $35/hour temporary; approximately $80,000-$83,000 upon conversion
Duration: Temporary with potential for permanent hire
Start: ASAP

Overview

A highly regarded mission-driven professional services organization is seeking an experienced Executive Assistant to support senior leadership in a fast-paced, client-focused environment. This role is ideal for a polished administrative professional who thrives on managing complex schedules, coordinating extensive travel, and serving as a trusted partner to multiple executives.

The Executive Assistant will be an integral member of a collaborative administrative team, providing high-level support while contributing to broader office operations and special projects.

Key Responsibilities

Executive Support & Communications

• Serve as a primary point of contact and representative for senior executives
• Coordinate client and internal communications via phone and email
• Draft, proofread, and prepare correspondence, presentations, reports, and other business documents
• Maintain contact management and organizational systems
• Screen and route calls, correspondence, and other communications appropriately
• Manage electronic and physical files and records

Calendar Management

• Coordinate complex calendars and scheduling across multiple stakeholders
• Resolve scheduling conflicts and proactively prioritize executive commitments
• Arrange meeting logistics including conference rooms, catering, presentation materials, and audiovisual needs
• Anticipate scheduling challenges and recommend solutions

Travel Coordination

• Manage comprehensive domestic and international travel arrangements
• Coordinate flights, hotels, ground transportation, and detailed itineraries
• Adjust travel plans as needed and communicate changes efficiently
• Support executive teams traveling together by coordinating logistics and group arrangements
• Assist with travel documentation, visas, and related requirements when necessary

Administrative & Operational Support

• Prepare and submit expense reports and administrative documentation
• Coordinate meetings, retreats, events, and special gatherings
• Collaborate closely with other administrative professionals to ensure seamless team coverage and support
• Conduct research and assist with special projects as needed
• Support data tracking, correspondence management, and other operational initiatives

Qualifications

• Bachelor’s degree or equivalent professional experience preferred
• 5+ years of executive assistant or high-level administrative support experience
• Experience supporting multiple executives simultaneously
• Prior experience within professional services, consulting, legal, finance, or similarly fast-paced environments strongly preferred
• Advanced Outlook and calendar management skills required
• Extensive domestic and international travel coordination experience
• Exceptional written and verbal communication skills
• Strong organizational skills and attention to detail
• Proven ability to prioritize competing demands and manage multiple projects simultaneously
• Ability to handle confidential information with discretion and professionalism
• Calm, resourceful, and solutions-oriented under pressure
• Highly adaptable with strong judgment and a proactive approach to support

Additional Details

• Candidates will complete an online problem-solving assessment prior to interviewing
• Collaborative, high-performance administrative team environment
• Excellent opportunity for an experienced Executive Assistant seeking long-term growth potential

Ideal Candidate Profile

The successful candidate will have advanced calendar management experience, extensive domestic and international travel coordination expertise, experience supporting multiple executives, and a background within a professional services environment. They should be polished, highly responsive, adaptable, and comfortable operating in a fast-paced setting with shifting priorities.

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