Documentation Specialist

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We are seeking a detail-oriented temporary Documentation Specialist for a pharmaceutical company in Mundelein to support document management and electronic records administration within a fast-paced environment. This role will collaborate with cross-functional to ensure documentation accuracy, compliance, and efficient information management.

The ideal candidate is highly organized, technology-savvy and capable of managing multiple projects.

Key Responsibilities

• Maintain and improve documentation systems, electronic records, and document control processes.
• Electronic archive systems with full search capability.
• Implement a plan to convert older, previously archived documents into the appropriate database management system.
• Manage electronic document repositories and records management systems, ensuring documents are easily searchable and accessible.
• Coordinate projects to migrate historical paper and electronic records into centralized databases and digital archives.
• Participate in cross-functional meetings and project reviews to support documentation and compliance objectives.

Qualifications

• 3+ years of experience in document control, database management, data entry, records management, administrative operations, or a related field.
• Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and business software applications.
• Excellent organizational skills and exceptional attention to detail.
• Ability to effectively collaborate with multiple teams and stakeholders.
• Proven ability to prioritize competing deadlines and manage multiple projects simultaneously.

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