Facilities Coordinator
About the Role
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We are seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations of our facility. This role will serve as a key onsite resource, coordinating maintenance activities, managing vendor relationships, tracking work orders, and ensuring the facility remains safe, functional, and well-maintained.
The ideal candidate is detail-oriented, comfortable working independently, and possesses strong communication and administrative skills.
Key Responsibilities
Work Order & Facilities Support
- Identify facility issues and maintenance needs throughout the site
- Submit and track work orders through the facility management system
- Provide status updates on open and completed work orders
- Monitor work order progress and maintain accurate records
- Escalate concerns and unresolved issues to Facilities Management as needed
Vendor Coordination
- Coordinate access for vendors and contractors performing work onsite
- Meet vendors onsite when necessary and provide site support
- Take photos and videos of facility issues and completed work to share with stakeholders
- Validate completion of vendor work in partnership with Facilities Management
- Review vendor performance and quality of work
Facility Operations
- Coordinate routine maintenance and repairs involving:
- HVAC systems
- Electrical systems
- Plumbing
- General building maintenance
- Support cleaning, landscaping, and security services
- Assist with internal office moves and workspace reconfigurations
Administrative Support
- Maintain facility records, compliance documents, and service contracts
- Assist with scheduling, procurement, and budget tracking
- Manage facilities-related inventory and order supplies as needed
- Ensure critical stock levels are maintained for facility operations
Safety & Compliance
- Support compliance with health, safety, and regulatory requirements
- Assist with emergency preparedness and occupational safety initiatives
- Help maintain a safe and efficient work environment for employees and visitors
Support Services Coordination
- Liaise with internal staff and external service providers
- Coordinate support services including:
- Catering
- Cleaning services
- Parking
- Security
1470115_1786580716
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.