Office Coordinator

We are seeking a friendly, organized, and proactive Office Coordinator to support daily office operations and serve as a key resource for employees, visitors, vendors, and internal departments. This role is responsible for front desk management, office administration, inventory oversight, vendor coordination, and HR support activities.

Key Responsibilities:

• Serve as the first point of contact for visitors, employees, vendors, and delivery personnel, providing a welcoming and professional experience.
• Answer and direct incoming phone calls while responding to general office inquiries.
• Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and follow-up as needed.
• Maintain the appearance and organization of the lobby, reception area, kitchen, and common spaces.
• Order, stock, and monitor office supplies, cleaning products, kitchen items, and other workplace necessities.
• Coordinate with vendors and service providers, serving as the primary point of contact for office-related needs.
• Track and maintain inventory levels across multiple office and storage locations.
• Conduct price comparisons and assist with purchasing decisions to maximize value and cost savings.
• Support Human Resources with onboarding activities, interview scheduling, reference checks, and employee communications.
• Assist with HR initiatives including open enrollment, employee handbook updates, and ESL program coordination.
• Organize and distribute employee paychecks and assist with various administrative HR functions.
• Support office events, employee appreciation activities, meetings, and company-wide initiatives.
• Assist with check deposits, office correspondence, and other administrative projects as assigned.
• Maintain accurate records, documentation, and supply inventories while ensuring attention to detail.
• Collaborate with cross-functional teams to support daily operations and enhance workplace efficiency.
• Proactively identify office needs and resolve issues to ensure a positive employee and visitor experience.
• Provide general administrative support to leadership, HR, and other departments as needed.

Qualifications:

• Minimum of 3 years of experience in office coordination, administrative support, office management, or a related role.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent interpersonal skills and a customer-service-oriented mindset.
• Ability to work independently while supporting multiple departments in a fast-paced environment.
• Associate degree or equivalent combination of education and relevant experience preferred.