Facilities Coordinator (Part-Time Contract)

Beacon Hill’s Client is seeking a detail-oriented and proactive Facilities Coordinator to support daily facilities operations at their Miami location. This is an excellent opportunity for a professional who enjoys coordinating vendors, maintaining building operations, and fostering strong relationships with internal and external stakeholders. The ideal candidate is organized, self-motivated, and able to thrive in a fast-paced environment while ensuring a safe and efficient workplace.

Position Details

• Location: Miami, FL
• Work Arrangement: Full-time Onsite
• Schedule: 25 hours per week
  • Monday through Friday
  • 8:00 AM to 1:00 PM
• Employment Type: Contract through the beginning of January 2027
• Compensation: $24.00-$27.00/hour, based on experience

Key Responsibilities

• Coordinate and provide day-to-day support for a small team of multi-skilled facilities staff while helping ensure quality performance and service delivery.
• Build and maintain positive working relationships with clients, property management teams, landlords, service providers, and other key stakeholders.
• Assist with overseeing on-site contractors to ensure work is completed according to established standards and expectations.
• Support vendor selection efforts and help source services as operational needs arise.
• Participate in financial administration activities, ensuring facility-related transactions and processes are completed accurately and on schedule.
• Manage purchase order activity within the organization’s financial management system to ensure timely processing and tracking.
• Contribute to monthly accrual reporting and assist with monitoring financial records and expense trackers.
• Perform routine building inspections, operational audits, and safety reviews while supporting compliance with facility procedures and performance standards.
• Assist with maintaining risk management initiatives and implementing industry best practices related to property operations.
• Help ensure the facility remains clean, organized, functional, and professionally maintained.
• Support business continuity and disaster recovery planning efforts and assist with ongoing program monitoring.
• Follow established incident management and escalation procedures when issues arise.
• Prepare information for reports and assist with special projects and administrative tasks as needed.
• Help achieve departmental service standards, performance goals, and contractual commitments.

Qualifications

• Bachelor’s degree in a related field.
• Strong working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to work independently while also collaborating effectively within a team environment.
• Self-starter with a positive, energetic, and professional attitude.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, remain flexible, and perform well under pressure.