Data Entry/Accounts Payable Clerk

Responsibilities

• Enter and process vendor invoices, credit memos, and expense reports in the accounting system.
• Match invoices to purchase orders and receiving documentation.
• Process customer refunds, vendor payments, and inventory-related invoices.
• Maintain vendor records, including W-9s and insurance documentation.
• Reconcile vendor statements and research payment discrepancies.
• Support month-end close, AP aging reports, 1099 reporting, and audit documentation.
• Respond to payment and billing inquiries from internal departments.

Required Skills

• Accounts payable and high-volume data entry experience.
• Experience reviewing, coding, and entering invoices accurately.
• Knowledge of invoice matching, account reconciliation, and discrepancy resolution.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time management skills.
• Strong communication and teamwork abilities.
• Ability to investigate and resolve payment or invoice issues independently.
• Experience working in an ERP (Lightspeed experience is a plus).
• Familiarity with vendor maintenance, W-9s, and 1099 reporting.