Litigation Legal Secretary
About the Role
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Responsibilities
- Create and maintain matters in the legal matter management system.
- Track and update matter status and related records.
- Prepare correspondence, reports, presentations, memoranda, and other legal documents.
- Create, update, index, and maintain electronic and physical legal files.
- Coordinate document management and filing activities.
- Answer and route incoming calls and inquiries.
- Schedule meetings, depositions, and conference rooms.
- Coordinate business travel and assist with expense-related documentation.
- Assist with vendor invoice processing and payment tracking.
- Draft letters, emails, meeting agendas, and other administrative communications.
- Take meeting notes as needed.
- Provide front desk coverage and general administrative support when required.
- Handle mail distribution, filing, and other office support functions.
- Support attorneys, paralegals, and legal operations personnel with special projects and additional assignments.
Qualifications
- Associate degree, technical/vocational certification, or equivalent combination of education and experience.
- 5+ years of experience in a legal or professional office environment with progressively responsible administrative duties.
- Experience supporting attorneys, legal teams, or legal operations functions.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Strong document management, organization, and file maintenance skills.
- Ability to prioritize multiple assignments and meet deadlines in a professional environment.
- Strong written and verbal communication skills.
- Typing proficiency of 50+ words per minute preferred.
- Experience with legal matter management systems is a plus.
Schedule
- Monday through Friday
- Standard business hours, beginning between 8:00 a.m. and 9:00 a.m. and ending between 4:00 p.m. and 5:00 p.m.
- Hybrid schedule with four days onsite and one day remote per week
Location
- Downtown Atlanta, Georgia
- Hybrid work arrangement with the potential for five days onsite based on business needs
1478046_1791988129
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.