Executive Assistant / Office Manager
About the Role
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Summary:
This temp-to-perm Executive Assistant / Office Manager opportunity pays $50-$55/hour and is based in Boston, MA with a growing, oncology-focused biotechnology company. The schedule is Monday-Friday, 9:00 AM-5:00 PM, with Tuesday-Thursday onsite and occasional Monday or Friday onsite needs. The role provides high-level support to the CEO while overseeing office operations for a close-knit team.
Key Responsibilities:
- Provide comprehensive calendar management and scheduling support for the CEO.
- Coordinate complex meetings, logistics, travel arrangements, and meeting preparation.
- Serve as a trusted administrative partner to executive leadership, anticipating needs and managing shifting priorities.
- Handle sensitive and confidential information with discretion.
- Oversee day-to-day office operations, vendors, supplies, facilities needs, and general workplace organization.
- Coordinate employee onboarding and offboarding.
- Support company events, team offsites, catering, and employee-facing activities.
- Pitch in wherever needed to maintain a welcoming, organized office environment, including hands-on day-to-day office tasks.
- Serve as a key office resource for a team of approximately 14 employees.
Candidate Qualifications:
- 5+ years of Executive Assistant experience, along with prior Office Manager responsibilities.
- Previous experience directly supporting C-level leadership, ideally a CEO or Founder.
- Prior biotechnology, pharmaceutical, or life sciences industry experience.
- Experience working within a smaller or startup-style organization strongly preferred.
- Comfortable and committed to working onsite 3-4 days per week as business needs require.
- Exceptional organizational skills, attention to detail, and ability to independently manage competing priorities.
- Experience with onboarding, offboarding, office operations, vendors, and employee-facing responsibilities.
- Proactive, dependable, adaptable, and comfortable taking a “no task too small” approach.
- Strong interpersonal and communication skills with the confidence to work closely with executive leadership.
- Proficiency with Microsoft Office Suite and standard business applications.
Qualified candidates encouraged to apply for immediate consideration.
1479327_1793023094
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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