PT Executive Assistant / Administrative Coordinator

Position Summary

Beacon Hill is seeking an experienced Executive Assistant / Administrative Coordinator to provide high-level administrative and organizational support to senior leadership. This long-term, part-time opportunity requires a highly organized, proactive professional who can independently manage meetings, calendars, documentation, communications, and multiple priorities.

Position Details

• Job Type: Long-term, part-time contract
• Pay Rate: $28- $30/hour
• Schedule: Approximately 15 hours per week initially, with potential to increase to 20+ hours per week. Flexible, consistent daytime schedule with occasional evening meetings.
• Start Date: ASAP

Key Responsibilities

• Coordinate executive, leadership, and board meetings.
• Manage calendars, meeting schedules, agendas, and related communications.
• Take meeting notes and track action items and follow-up activities.
• Maintain contracts, agreements, records, directories, and confidential documentation.
• Organize and maintain SharePoint resources and electronic filing systems.
• Draft and coordinate professional communications with internal and external stakeholders.
• Support event planning, logistics, and administrative operations.
• Maintain accurate organizational and compliance documentation.
• Coordinate with leadership, volunteers, vendors, and other stakeholders.
• Support website content updates through external vendors.
• Improve administrative processes, documentation, and record management.
• Handle sensitive and confidential information professionally.

Systems & Tools

• Microsoft Office Suite
• SharePoint
• Project tracking and task management tools

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Previous experience as an Executive Assistant, Administrative Coordinator, Program Coordinator, or similar administrative professional.
• Experience directly supporting senior executives or leadership teams.
• Strong calendar management and meeting coordination experience.
• Proficiency with Microsoft Office and SharePoint.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines independently.
• Demonstrated discretion when handling confidential information.
• Strong follow-through, accountability, and responsiveness.
• Ability to work effectively and consistently in a remote environment.
• Professional interpersonal skills and executive presence.
• Board or leadership committee support experience preferred.
• Event or project coordination experience preferred.