Executive Assistant

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Our client is seeking a polished, detail‑oriented Executive Assistant to support an investment team within a global private equity environment. This role requires strong executive presence, excellent communication skills, and the ability to manage high‑volume scheduling, travel, and expenses in a fast‑paced, client‑facing setting. Hours are 9:00am-5:00pm with light after‑hours email awareness. The role follows a hybrid schedule with four days onsite and Fridays remote.

Key Responsibilities:

• Provide administrative support to members of the investment team, including complex calendar management
• Coordinate internal and external meetings, conference rooms, and catering in partnership with facilities
• Arrange domestic and international travel including flights, hotels, car services, and itineraries
• Process expense reports accurately and in a timely manner
• Serve as a professional point of contact for internal teams and external stakeholders
• Support meeting preparation, materials coordination, and day‑of logistics
• Partner with the broader EA team to provide coverage and maintain best practices
• Maintain discretion and professionalism while handling sensitive information
• Communicate clearly and confidently with senior stakeholders

Qualifications:

• 5+ years of Executive Assistant or administrative experience
• Background in professional services preferred; financial services a plus
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Professional demeanor with strong executive presence
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency in Microsoft Office, particularly Outlook
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $125K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical, dental, and vision coverage
• $25/day lunch stipend and fully stocked kitchen
• $325/month commuter benefit
• 401(k) with employer match
• PTO package
• 1 paid volunteer day annually
• Four firmwide remote weeks (Fourth of July, late August, Thanksgiving, and Christmas/New Year’s)

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