Administrative Assistant

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Our client, a leading global financial services firm headquartered in Midtown East, NY, is looking for a long-term temp administrative assistant to cover a maternity leave/ support a Partner-level executive. This role starts 6/1/26 to allow for ~3 months of training before the admin goes out on maternity leave (5 month leave, so this assignment will be around 8 months). This role is fully onsite Monday – Friday with office hours being 8:30am-5pm (+ availability to check email and handle urgent matters after hours/ on the weekends). The hourly pay rate range is 50-55/hr depending on experience.

Key Responsibilities

• Provide high-level administrative support to Group Head
• Manage complex and frequently shifting calendar scheduling across internal and external stakeholders
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Process and manage expense reporting in a timely and accurate manner
• Handle phone coverage and communication management, including high-profile and sensitive calls
• Serve as gatekeeper for the executive, exercising sound judgment and prioritization
• Support day-to-day operational and administrative needs of the executive
• Monitor urgent communications and remain responsive after hours, as needed
• Partner closely with the existing Executive Assistant during transition/ training period to ensure continuity of support
• Build relationships across senior professionals and internal stakeholders to facilitate smooth coordination

Qualifications

• Minimum 2+ years of administrative or executive support experience
• Bachelor’s degree required
• Financial services or corporate professional services experience strongly preferred
• Experience supporting senior-level executives or operating in a high-touch support role preferred
• Strong calendar management, travel coordination, and expense processing skills
• Excellent written and verbal communication skills
• High level of professionalism, polish, and executive presence
• Strong emotional intelligence and ability to navigate personalities and priorities effectively
• Sound judgment with the ability to know when to act independently and when to escalate
• Positive, approachable demeanor with a service-oriented mindset
• Ability to handle confidential information with discretion

A1455736NY-Temp_1776887993

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