Executive Assistant

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Our client is seeking a highly capable, proactive Executive Assistant to support the Managing Director (Head of Investments) and one to two Vice Presidents within a fast‑growing private investment firm. This role is ideal for someone who thrives in a high‑velocity environment, anticipates needs, and operates as a true execution partner. Hours are typically 8:30/9:00am-6:00/6:30pm, fully onsite five days per week, with flexibility as business needs arise.

Key Responsibilities:

• Provide high‑level administrative support to the Managing Director and assigned Vice Presidents
• Manage complex, frequently changing calendars across internal and external stakeholders
• Coordinate extensive domestic and international travel, including multi‑city itineraries and real‑time adjustments
• Prepare and submit expense reports accurately and on time
• Act as a gatekeeper and liaison, screening calls and managing communication flow
• Support meeting logistics including agendas, materials, and coordination
• Assist with PR‑related calls, website updates, and preparation of marketing or investor materials
• Partner closely with other Executive Assistants to ensure seamless team support
• Support firmwide initiatives including holiday parties, strategy days, and conferences
• Assist with light office management responsibilities such as supply ordering
• Take initiative to identify issues, propose solutions, and keep priorities moving forward

Qualifications:

• 5+ years of Executive Assistant experience, ideally within financial services or a similarly demanding professional environment
• Proven ability to support senior executives in a fast‑paced, high‑growth setting
• Strong organizational skills with exceptional attention to detail
• Highly proactive, forward‑thinking, and comfortable operating independently
• Excellent written and verbal communication skills
• Strong judgment, discretion, and professionalism
• Team‑oriented mindset with a flexible, can‑do attitude
• Degree not required

Compensation/Benefits:

• $135K-$150K base salary range + discretionary bonus
• Medical benefits through TriNet (multiple plan options; at least one plan fully employer‑paid)
• Dental and vision benefits (partial employee contribution)
• PTO package
• 401(k) plan (no employer match)

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