Hospitality and Administrative Coordinator

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Leading law firm in intellectual property litigation based in Midtown, Manhattan, is seeking to hire a Temp-to-Perm Hospitality & Administrative Coordinator to join their NYC office. This is a highly visible, hands-on role supporting internal events, catering, and daily office operations, operating 5 days/week on-site from 8/8:30am-5/5:30pm with Paid overtime (must have flexibility to work overtime hours for events).

This person will partner closely with the Operations team and Reception to ensure a seamless in-office experience. While the receptionist manages the front desk, this role will be the “runner” of the office – managing conference room setup, executing catering, and ensuring all hospitality elements run smoothly.

Key Responsibilities:

• Coordinate and execute all in-office catering (daily breakfasts, weekly lunches, internal meetings, and large-scale events)
• Set up, maintain, and break down conference rooms for meetings and events
• Act as a point person for internal hospitality, ensuring high standards across all office spaces
• Source and manage catering vendors, build relationships, and continuously improve offerings
• Support planning and execution of firm events (monthly happy hours, internal/external events, firmwide off-sites, summer program events, etc.)
• Assist with reception coverage as needed (break coverage, guest greeting, phones)
• Maintain kitchens, pantry inventory, and office common areas
• Track catering expenses and maintain organized records
• Assist with invitations and event coordination (including tools like Canva)

Ideal Candidate:

• 3-5+ years of office services, hospitality, or administrative experience (law firm preferred)
• Energetic, proactive, and highly service-oriented
• Comfortable in a fast-paced, hands-on environment (including physical movement throughout the office)
• Strong organizational and multitasking skills
• Creative and resourceful-someone who enjoys improving processes and sourcing new ideas
• Positive attitude toward reception coverage and team collaboration
• Tech-savvy (Outlook, Excel, Word; openness to AI tools)

Compensation/Benefits:

• 65-75K base + Paid OT+ Bonus
• 100% employer-covered benefits

A1455911NY-Temp_1776775500

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