Expense Administrator

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Private Wealth Fund located in Midtown, Manhattan is looking for a Temporary Expense Administrator to join their team for 3-6 months with potential to extend. This position will operate on an in‑office schedule 5 days/week from 9am-5:30pm (40 hour week). Compensation is up to $46/hr.

Responsibilities:

• Prepare, review, and submit monthly and ad hoc expense reports on behalf of 8-10 Senior Vice Presidents using Workday
• Ensure all expense submissions are accurate, properly coded, supported by required documentation, and compliant with company policies
• Track outstanding receipts and follow up with executives to ensure timely completion
• Reconcile corporate credit card statements against submitted expenses and flag discrepancies
• Coordinate with Finance and Accounts Payable to resolve processing issues or rejected reports
• Provide light calendar management support for assigned SVPs, including scheduling meetings, managing conflicts, and coordinating across time zones
• Maintain organized records of all expense submissions and supporting documentation
• Assist with other administrative tasks as needed

Qualifications:

• 3+ years of experience in expense administration, executive support, or a related administrative role
• Workday experience required, specifically in expense reporting and financial modules
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Experience supporting multiple senior-level executives simultaneously
• Strong attention to detail with a high degree of accuracy
• Excellent organizational and time management skills with the ability to prioritize competing deadlines
• Professional communication skills and discretion when handling sensitive financial information
• Experience in financial services is a plus

A1455972NY-Temp_1776785347

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