Executive Assistant

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Our client is seeking a highly capable Executive Assistant to support the Healthcare investment team within a fast‑paced hedge fund environment. This role requires strong judgment, excellent organization, and comfort supporting a global team with heavy scheduling, travel, and coordination needs. Hours are 8:00am-6:00pm, with a hybrid schedule of four days onsite between their Greenwich, CT and NYC offices and one day remote.

Key Responsibilities:

• Provide comprehensive administrative support to the Healthcare team, with primary support to an Associate Portfolio Manager
• Manage multiple complex calendars across time zones, ensuring priorities are reflected and time is maximized
• Coordinate domestic and international travel including flights, accommodations, car services, and detailed itineraries
• Handle last‑minute travel changes and urgent requests, including off‑hours adjustments as needed
• Schedule and coordinate internal and external meetings, conference calls, and events
• Prepare, organize, and distribute meeting materials, pre‑reads, and follow‑up notes
• Maintain shared calendars and coordinate closely with other Executive Assistants across offices
• Prepare and reconcile expense reports accurately and in a timely manner
• Support event planning, conferences, and off‑sites including logistics, registration, catering, and AV
• Serve as a professional point of contact for senior internal and external stakeholders
• Assist with ad hoc projects and time‑sensitive initiatives requiring discretion and precision

Qualifications:

• 4-7+ years of Executive Assistant experience in a fast‑paced, global environment
• Experience supporting investment professionals or financial services teams preferred
• Bachelor’s degree required
• Exceptional organizational skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage shifting priorities and remain calm under pressure
• High degree of discretion when handling confidential information
• Proactive, team‑oriented mindset with strong follow‑through
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; CRM familiarity a plus

Compensation/Benefits:

• Up to $120K base salary + paid overtime + discretionary bonus
• 100% employer‑paid medical coverage for employee and family
• Money given towards monthly commute
• Daily lunch stipend
• Generous PTO package
• Fertility benefits and family‑planning support
• 401(k) (traditional and Roth options) + Money Purchase Pension Plan
• Nationwide pet insurance
• Life, disability, and NYS paid family leave coverage

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